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Office Manager
09/25/2018
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Office Manager

09/25/2018
Job Description

 

ABOUT TRIPS FOR KIDS MARIN

Trips for Kids Marin’s mission is to provide transformative cycling experiences for underserved youth. Our programs aim to build self-esteem, inspire healthy lifestyles and instill environmental values through mountain bike rides, mechanical skills training, and outdoor education. Since 1988 we have provided lessons in self-confidence, environmental awareness, and healthy habits to tens of thousands of youth through the simple act of having fun on bicycles.

Our Marin chapter in San Rafael, CA, primarily serves underserved youth throughout the San Francisco Bay Area, working with local agencies and organizations. Our youth programs include Trail Rides, Earn-a-Bike, and Mobile Bike workshops, and our Re-Cyclery Bike Shop sells low cost refurbished bicycles and donated parts, tools, accessories, and clothing.

Our 20-person Bay Area team is passionate about biking and youth, is a close-knit group of environmentally like-minded people and maintains high standards of program implementation and Re-Cyclery bike shop donations and customer service. If you are looking for a positive, high-energy, professional and fun place to work – this job might be for you!

 

PRIMARY RESPONSIBILITIES

TFK Marin’s full-time Office Manager is primarily responsible for maintaining efficient and highly effective administrative systems in a welcoming atmosphere for our staff, Directors, and supporters. The role has ownership of the internal processes that keep TFK Marin running smoothly on a day to day basis and regularly problem solves to support the staff. This multi-dimensional position primarily supports the Executive Director and assists the Development Coordinator and Program Managers to a lesser degree.

Office Management & Administration

  • Salesforce data entry and tracking of:
    • Cash and in-kind donations
    • Monthly program participant stats
    • Prospect donors and volunteers contact info
  • Salesforce report production, as needed
  • Office supplies ordering, misc purchases, and invoice expense coding
  • Equipment/supplies comparative research and purchase coordination
  • Contractor coordination: People 1st, exterminator, electrical, plumbing…
  • Subscription systems coordination: Comcast, RingCentral, AT&T, Form Assembly…
  • Mailing projects (printing, labels, compilation coordination)
  • Board meeting program dashboard updates
  • Staff meeting logistics coordination
  • Annual non-profit insurance policies renewal
  • Signage creation and lamination
  • Printing and copying projects
  • Various programmatic support as needed

 

Accounting Support

  • Weekly cash deposits and change procurement
  • Bi-monthly payroll review, edits, reports; entry issues resolution for ED approval
  • Monthly bills/invoices payment approvals; issues resolution for ED approval
  • Monthly credit card receipts tracking
  • Monthly donation report summaries
  • Staff reimbursement forms completion and expense coding
  • Annual Form 990 reports coordination

 

Human Resources

  • Employee hiring:
    • Job postings
    • Resumes review and interview scheduling
    • Job offer letters assistance
    • Employee packets coordination/completion
    • Kaiser insurance set up/termination, staff questions
    • Auto insurance and driver license verification
    • First Aid/CPR test coordination and verification
    • Livescan paperwork and verification
    • Phone extension, email, Google Suite, computer set up
  • Part-time employees CA sick time eligibility tracking and set up
  • Employee handbook questions and updates coordination
  • 403b employee participation coordination

 

Fundraising Support

  • Donation entries in Salesforce
  • Donation thank you processing
  • Online giving tracking and reports
  • End of year donor verification and updates, campaign assistance
  • Editing, formatting, layout assistance of presentation materials
  • Fundraising event coordination assistance
  • Development staff project assistance as needed
Required Skills

Candidate must have proven team management experience, strong interpersonal skills and excellent organizational, writing and computer skills. Ability to maintain a positive demeanor and flexibility within a dynamic environment is key. The role includes daily Salesforce database entries and reports management, date-driven monthly accounting support reports, and occasional technology network management. The position calls for a fast learner who is able to manage multiple tasks independently with strong attention to detail. Self-management and taking ownership of projects to complete them on time is a must.

  • 2-3 years of office management or executive assistance
  • Human Resource or staff management experience
  • Microsoft Office Suite and Google Suite programs mastery
  • Salesforce database management and reports fluency
  • Computer newtwork management
  • Exceptional organization and attention to detail
  • Ability to lead projects from start to finish
  • Creative troubleshooting skills
  • Independent research capabilities
  • A sense of humor
  • A love of systems!

 

TO APPLY

The Office Manager is a full-time position with a competitive benefits package, located in TFK Marin’s San Rafael office. $20-$25/hour, depending on experience. We offer salary, health insurance, 403(b) plan, and paid vacation, holidays and sick time.

Provide resume, cover letter and professional references to Kim Baenisch, Executive Director.
No phone calls accepted.

 

APPLY NOW

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Re-Cyclery Bike Shop Mechanic
09/25/2018
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Re-Cyclery Bike Shop Mechanic

09/25/2018
Job Description

Trips for Kids has an immediate opening for a full-time bike mechanic to join our team at the San Rafael Re-Cyclery Bike Shop!

Are you a bike enthusiast with stellar mechanical skills? Do you enjoy working with fun, supportive, positive people? Does the idea of working in a retail bike shop that positively impacts the community and directly helps get more kids on bikes sound great to you? If variety brings spice to your life, versatility is your middle name and you answered yes to all of the above questions – then this could be the job for you and we would LOVE to chat!

TFK Marin bike mechanics play a very important role in the Re-Cyclery bike shop, and our team. We are seeking qualified candidates with exceptional mechanical skills to refurbish used bikes, support our sales, be a bike and parts resource to our varied customer base and help maintain the order and selection of our merchandise. Bike Shop Mechanics report to the Re-Cyclery Shop Manager and work as a team to meet Trips for Kids Marin annual shop revenue generation goals.

Primary Responsibilities:

  • Re-condition donated bikes and parts to safe, saleable condition
  • Merchandise bikes, parts and accessories to maximize presentation, accessibility, and sales
  • Assist customers in finding appropriate bikes, parts, gear, and accessories
  • Process donated items (sorting, pricing, tax deduction receipts)
  • Identify and strip bikes to be junked or salvaged for parts (not an easy task)
  • Maintain all work and display areas to be organized, clean and safe to access
  • Must be friendly, approachable, and  customer oriented
  • Possesses knowledge of bicycle components (know what is compatible and what is not, etc.)
  • Able to multitask on multiple levels
  • Any additional tasks that ensure excellent customer service and outstanding value
Required Skills

1-2 years prior experience with an actual bike shop or bicycle company.
A positive and willing attitude to help work with customers and TFK Marin’s team.

Hours and Pay:

The bike mechanic is a full-time, 40 hours/week position with benefits. Pay is $20 per hour for experienced mechanics. A typical work day is from 10 AM to 6 PM during the week, 9 AM to 4 or 5 PM on the weekend.

How to Apply:

Please submit a detailed cover letter that explains your relevant experience for this position, a resume, and 2-3 work references to the Re-Cyclery Shop Manager at brian@tripsforkidsmarin.org.  Include “Bike Shop Mechanic” in the subject of your email.  No phone calls.

What is the Re-Cyclery Bike Shop?

The Re-Cyclery is much more than your average bike shop. It is a unique, community-based social enterprise that recycles, refurbishes and resells donated bikes and bike parts. At the Re-Cyclery, we give back to the community by keeping bikes out of landfills and providing the Bay Area’s cycling community with the best bargains for environmentally friendly transportation and recreation. We have been serving the Bay Area community since 1994 at 610 Fourth Street in San Rafael. The Re-Cyclery is also a crucial part of the Trips for Kids Marin organization; sales from the shop provide 50% of TFK Marin’s operational budget.

What is Trips for Kids Marin?

Trips for Kids Marin™ (TFK Marin) is a nonprofit headquartered in San Rafael, CA dedicated to providing transformative cycling experiences for underserved youth. Founded in 1988 and now operating in 75 locations in the US and Canada, collectively our chapters have opened the world of cycling to over 200,000 children through free bicycling activities. Our programs aim to build self-esteem, inspire healthy lifestyles and instill environmental values through mountain bike rides, mechanical skills training and environmental education.

APPLY NOW

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